If you are considering quitting your job, it is standard practice to provide your employer with two weeks’ notice as a sign of respect and civility in the workplace.
The majority of the time, you are not required by law to give notice when you quit your job; but, if you offer your employer a letter of two weeks’ notice, it will give your managers and coworkers enough time to find someone who can take on your responsibilities or find a suitable successor.
What is a Two Weeks Notice Letter?
A respectful and formal statement that you will be leaving your current position can be made through the use of a letter giving two weeks’ notice. Your employer should have enough time at this point to make the necessary arrangements.
When Is A Two Weeks Notice Letter Used?
As its name suggests, a letter giving two weeks’ notice should be handed in a full two weeks before the day on which you intend to quit fulfilling your existing responsibilities.
Even though you have the option to request to leave sooner, you should still plan on working full-time for the next two weeks after handing in your notice.
Best Format For Your Two Weeks Notice Letter
You could send an email instead. It’s something a lot of people do. You just need to tap, tap, and tap the keyboard quickly three times, and everything will be finished.
You will need to type up a letter, print it out, and sign it if you want to leave this organization with as much star power as you hopefully displayed throughout the period you spent working in this job. After that, you are going to follow up with an email.
How to Write A Two Weeks Notice Letter – Step-by-step
Without further ado, the measures you want to follow are as follows if you want to make sure that you leave your previous work in the best possible standing:
1) Compose a letter that is kind, informed, and gracious. It should be written to your direct supervisor, and you should specify the exact date of your last day of work in the body of the communication.
Leave room at the very bottom for your signature, and if possible, include a signature line that also includes your name behind the signature line.
2) Print and sign your letter. Put it in a business envelope after you have folded it in the traditional business format, which consists of two folds that divide the letter into three equal horizontal slices.
3) Hand it over to the person who is your immediate supervisor in person. You should thank your supervisor for their management, inform them verbally that you are handing in your two-week notice letter, and then hand the letter to them.
4) On the same day, send an email to your direct supervisor thanking them for their support and time. Reiterate your aims and state that you appreciate their assistance. Please affix the letter.
3 Mistakes to Avoid When Writing a Two Weeks Notice Letter
There are three common errors that should be avoided when writing a letter giving two weeks’ notice.
These are the errors that you need to make sure you don’t commit if you want to be able to walk out of that door without damaging any relationships or leaving a sour taste in the mouths of those you leave behind:
1. Handing Over Your Letter Without Having a Discussion About It
It’s not always easy to say goodbye to a job. It is tempting to just dodge the problem totally and hand your two-week notice letter over to your immediate supervisor. However, this would not be the best course of action.
This should not be done…
It is not necessary to make the situation difficult when you quit your job because you have every right to do so.
It is impolite to give the impression that you do not know something or that you are concerned that you have behaved inappropriately. Your manager will certainly miss you, but they will be able to understand.
If they don’t, you have successfully escaped a more dangerous situation than you realized when you left.
2. Failing to Provide Your Notice in Written Form
We’ve already noted that despite the fact that it’s not very classy, sending your two-weeks notice letter in a brief email is an acceptable option.
Even though it cannot compare to the quality of the physical paper, an email with an attachment can be considered extremely elegant.
What you are not allowed to do is provide your manager with an oral summary of your plans without also providing a written account. This might turn out badly for everyone involved.
It’s possible that your boss will forget to tell their supervisor about that particular day. It’s possible that they won’t remember the specific day on which you spoke to them. If they are very nefarious, they might try to convince you to keep working even though you shouldn’t have to.
You may steer clear of all of these issues by ensuring that your two-week notice letter is delivered in written format.
3. Lack of consideration for others, courtesy, or professionalism
If you’ve been having a hard time at work, you might be tempted to quit your job in a dramatic fit of pique.
Or, at the very least, you might wish to go without anyone noticing your departure. This is a surefire way to convert what could be a terrific recommendation into a mark of scarred land on your CV. You should avoid doing this at all costs.
Instead, bow out with dignity and ensure that you will be remembered as a lion tamer who rides winged horses through rainbows while bestowing joy and glory at every turn.
Two Weeks Notice Letter Template/Sample
Dear Dr. Stevens:
I would want to express my gratitude for the opportunity to serve as your executive assistant for the past 2.5 years.
I shall be eternally thankful to both you and Tesla Inc. for the opportunity to learn and grow under your guidance.
I will be leaving this position, and as a result, I am giving you two weeks’ notice. The 14th of January in 2020 will be my last day of employment.
John Smith, James
The celebration can continue after you have written your letter giving two weeks’ notice to your employer. After all, you were able to land a new job despite the extremely competitive nature of the labor market, and you did so without leaving a trail of destruction in your wake.